Responsibilities:

• Billing customers via email.

• Generating Invoices-gathering customer and transaction information, creating and sending invoices to the customer.

• Resolving discrepancies- identifying and fixing billing errors, late payments and other issues. 

• Maintaining records-keeping client records up to date updating changes to their accounts.

• Communicating with customers regarding outstanding balances, credit terms, etc. 

• Perform 3-way matching to ensure accuracy and validity of invoices, purchase orders, and receiving documents.

• Post invoices and payment transactions to the appropriate General Ledger (GL) Accounts, ensuring proper classification and accuracy.

• Reconcile vendor statements to identify and resolve any discrepancies or outstanding issues.

• Process bi-weekly check runs in a timely manner, ensuring adherence to payment schedules and accuracy of payment amounts.

• Handle the posting and reconciliation of credit card and ACH payments accurately.

• Collaborate with the finance team and other departments to resolve invoice-related inquiries and issues.

• Assist with month-end and year-end closing processes.

• Support additional tasks and projects as assigned by the supervisor or management.

Requirements:

• Proven experience with accounting principles as well as a strong understanding of 3-way matching.

• Proficiency in using accounting software and ERP systems (preferred)

• Strong analytical skills and attention to detail to accurately process and review invoices and payments.

• Excellent organizational and time management abilities to meet payment deadlines and maintain an efficient filing system.

• Ability to communicate effectively and professionally with vendors, colleagues, and other stakeholders.

• Team player with a positive attitude and willingness to adapt to changing priorities.

Join our team and contribute to the smooth and efficient financial operations of our organization. If you have a passion for numbers, attention to detail, and a desire to excel in accounting, we encourage you to apply!